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Workflowy
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Workflowy Reviews & Product Details - Page 2

Workflowy Overview

What is Workflowy?

Workflowy is a web-based task management app.

Workflowy Details
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Product Description

Workflowy is a web-based task management app.


Seller

WorkFlowy

Description

WorkFlowy is a digital productivity tool designed to help individuals and teams organize, plan, and manage tasks and ideas. It utilizes a simple, yet powerful, interface that relies on an infinitely zoomable document system, allowing users to create nested lists that can be expanded or collapsed as needed. This flexibility makes it ideal for a variety of applications, from taking notes to project planning. WorkFlowy is available on web and mobile platforms, and it supports collaboration, allowing team members to share lists and work together in real-time. The tool also offers features such as tagging, search functionality, and offline access to enhance user productivity and efficiency.

Overview Provided by:

Recent Workflowy Reviews

Verified User
U
Verified UserMid-Market (51-1000 emp.)
5.0 out of 5
"Infinite Instant Memory"
Any data is written down. No data is forgotten. Every data can be found. '/' shortcuts. Mirrors. Keyboard shortcuts. Simple interface. Quick search...
Wojciech P.
WP
Wojciech P.Small-Business (50 or fewer emp.)
5.0 out of 5
"Note model that aligns with my brain"
I love the fact that everything is just a bullet point list. Bullet points is how I typically take my notes and Workflowy empowers me to do it more...
Peter T.
PT
Peter T.Small-Business (50 or fewer emp.)
4.5 out of 5
"My number #1 app for taking and organising notes"
The infinite bullet list with infinite indentation allows very rapid organisation of notes across multiple domains.

Workflowy Media

Workflowy Demo - Fracta kanban boards
Fractal boards let you nest as much information as you want in a kanban board.
Workflowy Demo - Assigning tasks
Use the @ to assign tasks to other team members.
Workflowy Demo - Taking notes
Workflowy's nesting makes it easy to take notes and create outlines.
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Have you used Workflowy before?
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30 Workflowy Reviews

4.5 out of 5
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30 Workflowy Reviews
4.5 out of 5
30 Workflowy Reviews
4.5 out of 5

Workflowy Pros and Cons

How are these determined?Information
Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews.
Pros
Cons
G2 reviews are authentic and verified.
Jason N.
JN
Technical Writer
Enterprise(> 1000 emp.)
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Validated Reviewer
Verified Current User
Review source: G2 invite
Incentivized Review
Rating Updated ()
What do you like best about Workflowy?

I like how amazingly flexible and powerful Workflowy is. I started using it just for its outlining capabilities – which are great. But the more I use Workflowy, the more I realize the many more things it can handle, and handle well. Fast, reliable, and just really well designed. Also, new features always seem to be judiciously chosen and well implemented – keeps getting better and better. Review collected by and hosted on G2.com.

What do you dislike about Workflowy?

The one thing Workflowy is missing for me is share-sheet functionality on iOS. That would be a really powerful addition because it would make it so much faster and easier to throw stuff into Workflowy from my phone and iPad. Review collected by and hosted on G2.com.

What problems is Workflowy solving and how is that benefiting you?

I do still use Workflowy a lot for outlining – works so elegantly for that. The other tools I've tried feel so clumsy and cumbersome by comparison. I've also started using it for lists of all kinds, as a repository for any kind of text I want to save (like quotes), for meeting agendas for different kinds of groups (like the men's group I'm a part of), and now for journaling too. Works great for all of it. Review collected by and hosted on G2.com.

Michael M.
MM
Founder & Coach
Marketing and Advertising
Small-Business(50 or fewer emp.)
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Validated Reviewer
Verified Current User
Review source: G2 invite
Incentivized Review
Rating Updated ()
What do you like best about Workflowy?

The fact that it has no excess frills or unnecessary features! This is so so so rare and I love it. There is no app anywhere like this that combines the tedious task of taking notes with the time consuming task of organizing and finding your way back to this or that particular piece of information without any distractions and without the complication of other apps--like One Note and Evernote which I like very much still but it's way more complicated and lengthy to navigate. Workflowy achieves this by its ingenious pairing of bullet pointing and hyperlinks. Simple absolutely genius. Review collected by and hosted on G2.com.

What do you dislike about Workflowy?

The fact that more people don't know about it. Review collected by and hosted on G2.com.

Recommendations to others considering Workflowy:

Only advice would be you actually use it. Review collected by and hosted on G2.com.

What problems is Workflowy solving and how is that benefiting you?

Overworked and overwhelmed creative mind that's always too full. This helps me get ideas out. Review collected by and hosted on G2.com.

Jaime M.
JM
Senior backend software
Computer Software
Mid-Market(51-1000 emp.)
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Verified Current User
Review source: G2 invite
Incentivized Review
Rating Updated ()
Business partner of the seller or seller's competitor, not included in G2 scores.
What do you like best about Workflowy?

I like the organization of tasks that I can have, a minimalist to-do list and which I can take my results with few clicks Review collected by and hosted on G2.com.

What do you dislike about Workflowy?

The biggest problem is that workflowy only remains as a to-do list, while there are other platforms that have greater integrations and great content. Review collected by and hosted on G2.com.

Recommendations to others considering Workflowy:

N/A Review collected by and hosted on G2.com.

What problems is Workflowy solving and how is that benefiting you?

it is solved to take the list of personal things that I must do, for example the urls that I must visit or my passwords or to keep the daily things done Review collected by and hosted on G2.com.

Robby F.
RF
Author
Small-Business(50 or fewer emp.)
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Validated Reviewer
Verified Current User
Review source: G2 invite
Incentivized Review
What do you like best about Workflowy?

I'm a very creative and organized person. This causes a lot of issues for me when using typical productivity tools, as I end up wasting a lot of time on re-organizing my dashboards.

The simplicity and power of Workflowy allow me to make these re-organizations extremely fast, keeping me productive and creative at the same time! Review collected by and hosted on G2.com.

What do you dislike about Workflowy?

There's no way to suggest improvements or new features.

I wish there was a way to easily contact and engage with the team (as a paying customer). Review collected by and hosted on G2.com.

Recommendations to others considering Workflowy:

Perfect for highly productive & creative people. Review collected by and hosted on G2.com.

What problems is Workflowy solving and how is that benefiting you?

Organizing my thoughts, tasks, ideas, projects, and more. Review collected by and hosted on G2.com.

Verified User in Information Technology and Services
UI
Small-Business(50 or fewer emp.)
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Validated Reviewer
Verified Current User
Review source: G2 invite
Incentivized Review
Rating Updated ()
What do you like best about Workflowy?

I have been using WorkFlowy for past 1.5 Years and it has been really good experience as i am able to make notes and take MOM on it and share it with team members. Also, i have privileges if i want them to edit the notes or not. There are short cuts which can make work easy and they all are provided in the right side bar of the page. It can also be installed on system or can be opened in chrome. Review collected by and hosted on G2.com.

What do you dislike about Workflowy?

As such nothing much there to dislike. Because it's a very simple tool, there purpose is being filled by making it easy for users. Review collected by and hosted on G2.com.

Recommendations to others considering Workflowy:

I have recommended WorkFlowy to a lot of my old colleagues and friends as it is helpful in making notes and providing more structure way of working in an organization. Review collected by and hosted on G2.com.

What problems is Workflowy solving and how is that benefiting you?

A lot of team members sit in different offices and we can't go there so we do a lot of virtual meetings and MOM is shared on WorkFlowy. Review collected by and hosted on G2.com.

Shannon S.
SS
Wizard
Small-Business(50 or fewer emp.)
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Validated Reviewer
Review source: G2 invite
Incentivized Review
What do you like best about Workflowy?

Workflowy turns a list of ideas and to-dos into a digestible, collapsable list! So helpful! Other platforms are great but overly complex, but not this one. Review collected by and hosted on G2.com.

What do you dislike about Workflowy?

I wish there were colors, or that I could drop in emojis. Review collected by and hosted on G2.com.

Recommendations to others considering Workflowy:

Just do it! Seriously - the collapsable nature of the platform saves so much time and from having to have a million projects or tasks all over the place like you do in other platforms. Review collected by and hosted on G2.com.

What problems is Workflowy solving and how is that benefiting you?

We are solving all of the problems with Workflowy and you can too! Review collected by and hosted on G2.com.

István T.
IT
Architect
Small-Business(50 or fewer emp.)
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Validated Reviewer
Review source: Organic
What do you like best about Workflowy?

Easy, cross-platform tool to quickly taking structural notes. Review collected by and hosted on G2.com.

What do you dislike about Workflowy?

It's as perfect as it is. I cannot mention any dislikes. Better export to word-processing would be good. Review collected by and hosted on G2.com.

What problems is Workflowy solving and how is that benefiting you?

I take all kinds of notes with WorkFlowy, preliminary outlines for longer documents. With all-keyboard mode, it's easy to organize thoughts. Review collected by and hosted on G2.com.

Andrew J.
AJ
Manager
Small-Business(50 or fewer emp.)
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Validated Reviewer
Verified Current User
Review source: G2 invite
Incentivized Review
What do you like best about Workflowy?

I like that it is bare bones - in other words there are no distractions like other note taking apps. It also helps having peace of mind that all my notes backup to dropbox so I don't have to worry about losing anything. Really glad that there is a native app on iOS rather than having to use a web based solution. Review collected by and hosted on G2.com.

What do you dislike about Workflowy?

I wish the keyboard shortcuts were more intuitive - they are helpful but I have to actively think about what they are specific to workflowy vs other apps I use. Review collected by and hosted on G2.com.

What problems is Workflowy solving and how is that benefiting you?

Organizing thoughts and project plans. I can start a note somewhere to get it out and add/modify as I have more time to reflect later on. It is really great that you can also drill down into notes to focus on the task at hand rather than drown in the noise of all your notes. Search-ability is also a really positive aspect of Workflowy as I can find things quite quickly. Review collected by and hosted on G2.com.

Scott W.
SW
Special Education Teacher
Mid-Market(51-1000 emp.)
More Options
Validated Reviewer
Review source: G2 invite
Incentivized Review
What do you like best about Workflowy?

It can hold an incredibly large amount of data in an extremely easy to review, edit, digest and searchable way Review collected by and hosted on G2.com.

What do you dislike about Workflowy?

No ways to add hyperlinks to words, you have to add the entire URL. I also wish there was a way to add color is the battery differentiate between different types of data or information Review collected by and hosted on G2.com.

Recommendations to others considering Workflowy:

Try it. It can replace so many things you use. It may not seem like it at first but the more I use it the more systems I replace with it. Review collected by and hosted on G2.com.

What problems is Workflowy solving and how is that benefiting you?

Making wikis ( large stores of personal data/FAQs), best to do list I’ve ever used, keeping track of deadlines and specific dates, meeting notes, random notes Review collected by and hosted on G2.com.

MH
Office worker
Small-Business(50 or fewer emp.)
More Options
Validated Reviewer
Verified Current User
Review source: G2 invite
Incentivized Review
What do you like best about Workflowy?

Minimalism, simplicity and intuitive navigation. I have used Workflowy both on mobile phone and personal computer, and my lists were always synchronized. The free version was just enough for our needs. Review collected by and hosted on G2.com.

What do you dislike about Workflowy?

With bigger trees it becomes easy to get lost navigating the project. It also might be troubling if one has no internet connection - keeping it up-to-date becomes impossible. Review collected by and hosted on G2.com.

Recommendations to others considering Workflowy:

Keeping well organised structure of tasks is crucial to use this tool efficiently. Review collected by and hosted on G2.com.

What problems is Workflowy solving and how is that benefiting you?

It helped with prioritization of tasks and keeping track of the work done. Review collected by and hosted on G2.com.