DocuWare Features
What are the features of DocuWare?
Platform
- Performance and Reliability
- Reporting and Auditing
- System of Record Integration
File Management
- File Type Support
- Metadata
- OCR Scanning
- Versioning
- Collaboration
- Document Assembly
- Search
- Web Interface
Workflow
- Process Automation
- Conditions
- Activities
- Records Management
DocuWare Categories on G2
Filter for Features
Platform
Customization | Based on 21 DocuWare reviews. Allows administrators to customize to accommodate their unique processes. Includes ability to create custom objects, fields, rules, calculations, and views. | 83% (Based on 21 reviews) | |
Integration APIs | As reported in 18 DocuWare reviews. Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc with other software applications. | 83% (Based on 18 reviews) | |
Internationalization | Based on 11 DocuWare reviews. Enables users to view and transact business with the same content in multiple languages and currencies. | 88% (Based on 11 reviews) | |
User, Role, and Access Management | Grant access to select data, features, objects, etc. based on the users, user role, groups, etc. This feature was mentioned in 24 DocuWare reviews. | 92% (Based on 24 reviews) | |
Performance | Based on 24 DocuWare reviews. Is consistently available (uptime) and allows users to complete tasks reliably. | 88% (Based on 24 reviews) | |
Mobility | Based on 16 DocuWare reviews. Is accessible from a mobile device and by users on the go. | 88% (Based on 16 reviews) | |
Reporting | Provides analytics tools that reveal important business metrics and track progress. 13 reviewers of DocuWare have provided feedback on this feature. | 74% (Based on 13 reviews) | |
Dashboards | Has a centralized dashboard for users to interact with. This feature was mentioned in 16 DocuWare reviews. | 74% (Based on 16 reviews) | |
Internationalization | Based on 11 DocuWare reviews. Allows organizations multi-national organizations to use tool effectively across multiple languages and currencies | 86% (Based on 11 reviews) | |
Performance and Reliability | Based on 11 DocuWare reviews. Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took. | 86% (Based on 11 reviews) | |
Reporting and Auditing | Access pre-built and custom reports to monitor user activity and storage This feature was mentioned in 11 DocuWare reviews. | 83% (Based on 11 reviews) | |
System of Record Integration | Integrates to systems other systems of record such as CRM, ERP, Outlook, Sharepoint This feature was mentioned in 11 DocuWare reviews. | 86% (Based on 11 reviews) | |
APIs | Enables custom integration to external systems 11 reviewers of DocuWare have provided feedback on this feature. | 83% (Based on 11 reviews) | |
Internationalization | Allows organizations multi-national organizations to use tool effectively across multiple languages and currencies. 126 reviewers of DocuWare have provided feedback on this feature. | 90% (Based on 126 reviews) | |
Performance and Reliability | Based on 146 DocuWare reviews. Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took. | 88% (Based on 146 reviews) | |
Reporting and Auditing | Access pre-built and custom reports to monitor user activity and storage. 135 reviewers of DocuWare have provided feedback on this feature. | 86% (Based on 135 reviews) | |
System of Record Integration | Integrates with other systems of record such as CRM, ERP, Outlook, Sharepoint. 137 reviewers of DocuWare have provided feedback on this feature. | 89% (Based on 137 reviews) | |
APIs | Enables custom integration to external systems. This feature was mentioned in 127 DocuWare reviews. | 87% (Based on 127 reviews) |
File Management
Device Syncing | Provides functionality that manages file syncing between both PC and Mobile devices to ensure files are up to date no matter who or what device they are updated on | Not enough data | |
Web Interface | Ability to access documents via a web interface without a client being installed on a device | Not enough data | |
File Type Support | Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc. | Not enough data | |
Search | Can easily find files via a simple and/or advanced search | Not enough data | |
Mobile Apps | iOS, Android and Windows phone apps provide functionality that enable user to perform same functions as they would on a PC | Not enough data | |
File Type Support | Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc. This feature was mentioned in 145 DocuWare reviews. | 91% (Based on 145 reviews) | |
Metadata | Automatically adds descriptive metadata like file size and upload date, has standard metadata fields like keywords, and allows the definition of custom fields and vocabulary. 139 reviewers of DocuWare have provided feedback on this feature. | 88% (Based on 139 reviews) | |
OCR Scanning | Can structure unstructured data through Optical Character Recognition or other automated filing/tagging processes for scanned documents. This feature was mentioned in 139 DocuWare reviews. | 89% (Based on 139 reviews) | |
Versioning | Based on 138 DocuWare reviews. Keep track of incrementally changing versions of the same file. | 89% (Based on 138 reviews) | |
Collaboration | Based on 137 DocuWare reviews. Multiple users can collaborate on document creation, annotation, and review. | 88% (Based on 137 reviews) | |
Document Assembly | Based on 136 DocuWare reviews. Autogenerate documents based on templates and form submission. | 86% (Based on 136 reviews) | |
Form Creation | As reported in 128 DocuWare reviews. Able to create and manage submittable user forms. | 89% (Based on 128 reviews) | |
Portals and Sites | As reported in 131 DocuWare reviews. Able to create user portals and sites. | 85% (Based on 131 reviews) | |
Disposition | Based on 124 DocuWare reviews. Automatically archive, delete, or revoke access to files that have reached the end of their life cycle. | 87% (Based on 124 reviews) | |
Search | As reported in 146 DocuWare reviews. Can easily find files via a simple and/or advanced search. | 88% (Based on 146 reviews) | |
Web Interface | Ability to access documents via a web interface without a client being installed on a device. 140 reviewers of DocuWare have provided feedback on this feature. | 88% (Based on 140 reviews) | |
Mobile Apps | iOS, Android and Windows phone apps provide functionality that enable users to perform the same functions as they would on a PC. This feature was mentioned in 122 DocuWare reviews. | 88% (Based on 122 reviews) |
Collaboration
File following | Allows users to receive updates when files have been updated, added, deleted or moved. | Not enough data | |
File Sharing | Allows users to share individual files/folders to persons outside or inside organization. Ability to assign edit or view only privileges. | Not enough data | |
Simultaneously Editing | Users can work simultaneously on files. | Not enough data | |
Change Tracking / Audit Logs | Provides an audit log of changes and enables users to revert to a specific version | Not enough data | |
Change Tracking | Provides an audit log of changes and enables users to revert to a specific version | Not enough data | |
Simultaneous Access | Allows users to work simultaneously on files. | Not enough data | |
File Sharing | Allows users to share individual files/folders to persons outside or inside the organization in a secure manner | Not enough data | |
Commenting on Documents | Allows addition of comments digitally to the document and facilitates maintenance of a comment audit trail in the system | Not enough data |
Administration
User and Role Management | Enables administrator to provide segmented access to tool based on role. Easy to create new users and remove users. | Not enough data | |
Single Sign-On | On boarding and off boarding team members with Active Directory/SAML based identity providers | Not enough data | |
Policies and Controls | Ability to control by user/group file/folder access, external sharing permissions, editing policies, device location restrictions, sharing by device, etc. | Not enough data | |
Device Management | Admins can restrict access to files by device in the event of lost/stolen devices as well as users that no long work for organization. Also may provide ability to wipe files from devices remotely. | Not enough data | |
Storage Limits | Administer storage limits by user or group | Not enough data | |
Storage Zones | Choose data center your files should be stored at | Not enough data | |
Security | Stores and transfers files in secure environment | Not enough data |
Workflow
Process Automation | Specifying a series of conditions and actions can automate internal processes, is customizable to the complexities of organization's needs and easy to set up and execute. This feature was mentioned in 136 DocuWare reviews. | 90% (Based on 136 reviews) | |
Conditions | Based on 132 DocuWare reviews. The workflow engine provides relevant and customizable conditions on which to execute rules. | 89% (Based on 132 reviews) | |
Activities | Any action a user can perform in the system can be specified as an automated action. This feature was mentioned in 134 DocuWare reviews. | 87% (Based on 134 reviews) | |
Records Management | System provides the necessary tools and fuctionality to maintain evidence of business activites and comply with governmental requirements or industry standards. This feature was mentioned in 143 DocuWare reviews. | 88% (Based on 143 reviews) | |
Case Management | Based on 130 DocuWare reviews. System provides specialized functionality for bundling structured and unstructured content, automating adaptive, multi-person processes and setting deadlines for open cases. Also, cases can be completed and closed with the associated information stored and auditable. | 88% (Based on 130 reviews) |
Platform Content
Forms Library | Based on 78 DocuWare reviews. Provides users with a pre-built library of templated forms related to the hiring process. | 91% (Based on 78 reviews) | |
E-Forms | As reported in 78 DocuWare reviews. Provides electronic forms for employees to complete. | 92% (Based on 78 reviews) | |
E-Signature | Enables new hires to sign forms electronically. 79 reviewers of DocuWare have provided feedback on this feature. | 92% (Based on 79 reviews) | |
Offer Letter Approvals | As reported in 78 DocuWare reviews. Provides user with offer letter templates. | 88% (Based on 78 reviews) | |
Offer Letter Templates | Based on 78 DocuWare reviews. Enables all stakeholders to approve offer letters. | 88% (Based on 78 reviews) |
Platform Additional Functionality
Automated Team Introductions | Based on 78 DocuWare reviews. Introduces new hires to employees based on org chart. | 90% (Based on 78 reviews) | |
Automated Onboarding Workflows | As reported in 79 DocuWare reviews. Provides workflows which track new hire progress. | 91% (Based on 79 reviews) | |
Onboarding Notifications | As reported in 78 DocuWare reviews. Provides notifications about the onboarding process to both the new hire and manager. | 90% (Based on 78 reviews) | |
Integration | Integrates with other applications to support document storage, document management, process automation and/or workflow management 13 reviewers of DocuWare have provided feedback on this feature. | 88% (Based on 13 reviews) | |
File Conversion | Supports the conversion of uploaded documents to other file types 13 reviewers of DocuWare have provided feedback on this feature. | 87% (Based on 13 reviews) | |
Windows and Mac | As reported in 13 DocuWare reviews. Supports operations on both Windows and Mac | 77% (Based on 13 reviews) |
Platform Data
Onboarding Process Reporting | Based on 78 DocuWare reviews. Provides holistic Metrics on the onboarding process. | 88% (Based on 78 reviews) | |
Visualization | Contains tools to visalize data sets or workflows. 79 reviewers of DocuWare have provided feedback on this feature. | 90% (Based on 79 reviews) |
Edit
File Type | Save documents in a variety of file types 18 reviewers of DocuWare have provided feedback on this feature. | 92% (Based on 18 reviews) | |
Color | As reported in 18 DocuWare reviews. Offer the choice between color and black and white scanning | 83% (Based on 18 reviews) | |
Crop | Based on 17 DocuWare reviews. Allow users to crop and edit document formatting | 83% (Based on 17 reviews) | |
Size | Give users the option to adjust scanning size 17 reviewers of DocuWare have provided feedback on this feature. | 81% (Based on 17 reviews) |
Logistics
Upload | Allow users to upload documents directly to the platform This feature was mentioned in 20 DocuWare reviews. | 90% (Based on 20 reviews) | |
Email Attachment | As reported in 20 DocuWare reviews. Send as an email attachment | 88% (Based on 20 reviews) | |
Direct Send | Based on 19 DocuWare reviews. Send directly from the platform | 89% (Based on 19 reviews) | |
Document Management | As reported in 19 DocuWare reviews. Store and manage previously scanned documents | 96% (Based on 19 reviews) | |
Search | As reported in 18 DocuWare reviews. Let users search for documents within the platform | 94% (Based on 18 reviews) |
Setup
Activities | As reported in 18 DocuWare reviews. Provide standard activities and tasks that can be customized by users | 81% (Based on 18 reviews) | |
Flows | Users can easily create flows using drag and drop features 18 reviewers of DocuWare have provided feedback on this feature. | 83% (Based on 18 reviews) | |
Dependencies | As reported in 18 DocuWare reviews. Define and manage dependencies between tasks and workflows | 78% (Based on 18 reviews) | |
Notifications | Include alters that can be used with workflows 18 reviewers of DocuWare have provided feedback on this feature. | 84% (Based on 18 reviews) |
Management
Updates | As reported in 18 DocuWare reviews. Ability to update multiple workflows at the same time | 80% (Based on 18 reviews) | |
Audit Trail | Maintain a history of all workflow changes This feature was mentioned in 18 DocuWare reviews. | 82% (Based on 18 reviews) | |
Integration | As reported in 18 DocuWare reviews. Integrate with ERP or project management software | 82% (Based on 18 reviews) |
Invoice Management
Capture | Based on 95 DocuWare reviews and verified by the G2 Product R&D team. Provide features to capture invoices such as import or scanning | 93% (Based on 95 reviews) | |
Supplier Portal | As reported in 12 DocuWare reviews. Allow suppliers to submit invoices using an online portal | 82% (Based on 12 reviews) | |
Repository | Based on 95 DocuWare reviews and verified by the G2 Product R&D team. Deliver a central repository of AP documents, such as POs and invoices | 92% (Based on 95 reviews) |
Invoice Processing
Matching | Based on 92 DocuWare reviews and verified by the G2 Product R&D team. Ability to match AP invoices to POs, contracts, or payments | 90% (Based on 92 reviews) | |
Payments | Based on 86 DocuWare reviews and verified by the G2 Product R&D team. Identify incomplete or late supplier payments | 88% (Based on 86 reviews) | |
Workflows | Based on 91 DocuWare reviews and verified by the G2 Product R&D team. Include workflows for approvals and invoice processing | 91% (Based on 91 reviews) | |
Tax Compliance | Comply with local and global tax regulations for collections This feature was mentioned in 20 DocuWare reviews. | 86% (Based on 20 reviews) |
Analytics
Due Dates | Based on 89 DocuWare reviews and verified by the G2 Product R&D team. Track invoices based on due dates to identify overdue payments | 91% (Based on 89 reviews) | |
KPIs | Based on 86 DocuWare reviews and verified by the G2 Product R&D team. Monitor KPIs such as time to process an invoice or erroneous payments | 92% (Based on 86 reviews) |
Integration
Accounting | Based on 91 DocuWare reviews and verified by the G2 Product R&D team. Provide integration with accounting and financial management software | 90% (Based on 91 reviews) | |
Payment Integration | Based on 87 DocuWare reviews and verified by the G2 Product R&D team. Integrate with payment gateways and enterprise payments software | 89% (Based on 87 reviews) | |
ERP | Based on 89 DocuWare reviews and verified by the G2 Product R&D team. Deliver integrations with accounting modules of ERP systems | 90% (Based on 89 reviews) |
Recruiting and Onboarding
Interview Scheduling | Based on 77 DocuWare reviews. Coordinates interview scheduling via email, phone, or text | 88% (Based on 77 reviews) | |
Onboarding | Tracks key steps in onboarding process including new employee orientation and employee payroll documents. 78 reviewers of DocuWare have provided feedback on this feature. | 92% (Based on 78 reviews) |
Recovery
Reporting | Offers reporting to aid in minimizing future lost profits and process breakdown This feature was mentioned in 11 DocuWare reviews. | 79% (Based on 11 reviews) |
Audit
Filters | Includes a library of audit-tested filters to identify AP outliers that are outside company policy 11 reviewers of DocuWare have provided feedback on this feature. | 89% (Based on 11 reviews) | |
Overpayments | Detects and prevents a wide range of overpayment errors | Not enough data | |
Duplicates | Detects and prevents a wide range of duplicate payments This feature was mentioned in 13 DocuWare reviews. | 96% (Based on 13 reviews) |
Fraud
Data Generation | Generates comprehensive data needed to conduct a thorough investigation 11 reviewers of DocuWare have provided feedback on this feature. | 89% (Based on 11 reviews) |
Operating System
PC Operating System | Supports Microsoft Windows operating system This feature was mentioned in 13 DocuWare reviews. | 90% (Based on 13 reviews) | |
Mac Operating System | As reported in 13 DocuWare reviews. Supports macOS operating system | 71% (Based on 13 reviews) | |
Linux Operating System | Supports Linux operating system This feature was mentioned in 12 DocuWare reviews. | 65% (Based on 12 reviews) |
Document Processing
File Type | Based on 13 DocuWare reviews. Supports a variety of file types (E.g. DOC, XLS, PPT, PDF, JPG, PS, TIFF, etc.) | 94% (Based on 13 reviews) | |
Data Extraction | As reported in 13 DocuWare reviews. Processes data from unstructured and semistructured data sources | 90% (Based on 13 reviews) | |
Mobile Capability | Allows for mobile upload of documents and images This feature was mentioned in 13 DocuWare reviews. | 85% (Based on 13 reviews) | |
Intelligent Processing | Provides AI and machine learning tools to accelerate data analysis This feature was mentioned in 13 DocuWare reviews. | 86% (Based on 13 reviews) | |
Image Enhancement | Provides image enhancement before processing (E.g. rotation, image cropping, removing noise, enhancing contrast, etc.) 13 reviewers of DocuWare have provided feedback on this feature. | 86% (Based on 13 reviews) |
Customization
Custom Fields | Allows users to add custom fields to forms that aren't already on the templates | Not enough data | |
Conditional Logic | Enables forms to hide or show certain fields based on respondents' answers | Not enough data | |
Multi-page Forms | Allows users to create forms with more than one page | Not enough data | |
Design | Gives users the ability to customize the design of forms (e.g. logo, brand colors, fonts, etc.) | Not enough data |
Additional Functionality
Embedded Forms | Enables forms to be embedded onto a website without having to create code from scratch | Not enough data | |
Offline Capability | Can used without an internet connection | Not enough data | |
Notifications | Sends notifications when a completed form is recieved | Not enough data | |
Payments | Contains integrations with payment processors, enabling users to accept payments through forms | Not enough data | |
Mobile Forms | Allows users to build, distribute and access forms from a mobile device | Not enough data |
Data Management
Document Identification | Allows for easy document identification using a unique document number, version reference or other features. | Not enough data | |
Workflows | Includes workflows and defines the roles of users who need to create, review and approve each type of documents. | Not enough data | |
Version Control | Tracks versions and changes in a project, stores, and monitors those online. | Not enough data |
Dashboards
Resource-based Reports | Generates resource-based reports on planned and actual time spend on documents to highlight inconsistencies. | Not enough data | |
Data Visualization and Analysis | Allows data visualization and analysis capabilities | Not enough data | |
Quality-Based Reports | Generates quality-based reports on the documents to diagnose issues, take remedial action, and/or avoid future complications | Not enough data | |
Automated Dashboards | Generates automated dashboards and reports on the document information and workflow progress | Not enough data |
Security
Authorization | Controls information access by only allowing authorized users to search, view and retrieve engineering documents | Not enough data | |
QR Code | Facilitates verification of document authenticity via QR code scanning feature | Not enough data | |
Updates on Files | Generates automated notifications to inform users during specified events, potential issues, or upon nearing the auto-escalation dates and times. | Not enough data | |
Compliance Standards | Assures the user that the system complies with industry regulations like GDPR. | Not enough data | |
Data Encryption | Ensures that all data processed is encrypted for security. | Not enough data |
Generative AI
AI Text Generation | Allows users to generate text based on a text prompt. 15 reviewers of DocuWare have provided feedback on this feature. | 74% (Based on 15 reviews) |
Data Capture
Multi-format Support | Allows the user to process documents in various formats such as PDF, DOCX, and JPEG. | Not enough data | |
OCR Capabilities | Gives user the ability to convert different types of documents into machine-readable text using Optical Character Recognition (OCR). | Not enough data |
Data Extraction
Entity Recognition | Enables the user to identify and extract specific entities like names, dates, and addresses from documents. | Not enough data | |
Text Classification | Gives user the ability to categorize sections of text within the document based on preset criteria. | Not enough data |
Data Validation
Accuracy Checking | Provides the user with the capability to validate the extracted data for accuracy. | Not enough data |
Workflow Automation
Batch Processing | Enables the user to process multiple documents in a single batch operation. | Not enough data | |
Process Integration | Gives user the ability to connect to automation technology, such as robotic process automation (RPA). | Not enough data |
Document Management
Search Functionality | Enables users to search through the content of processed documents easily. | Not enough data | |
Version Control | Allows the user to track changes and manage different versions of a document. | Not enough data |
Machine Learning
Custom Model Training | Gives user the ability to train custom machine learning models for specific data extraction tasks. | Not enough data |
Natural Language Processing
Sentiment Analysis | Provides the user with the ability to analyze the sentiment expressed in the textual content of the document. | Not enough data |
Semantic Analysis
Contextual Understanding | Allows the system to understand the context of words and phrases for better data extraction and classification. | Not enough data |
Data Integration
API Support | Provides the user with the ability to integrate the IDP system into other applications through APIs. | Not enough data |
Agentic AI - Enterprise Content Management (ECM)
Autonomous Task Execution | Capability to perform complex tasks without constant human input | Not enough data | |
Natural Language Interaction | Engages in human-like conversation for task delegation | Not enough data | |
Decision Making | Makes informed choices based on available data and objectives | Not enough data |
Agentic AI - Cloud Content Collaboration
Autonomous Task Execution | Capability to perform complex tasks without constant human input | Not enough data | |
Cross-system Integration | Works across multiple software systems or databases | Not enough data | |
Natural Language Interaction | Engages in human-like conversation for task delegation | Not enough data |
Agentic AI - OCR
Autonomous Task Execution | Capability to perform complex tasks without constant human input | Not enough data |
Agentic AI - Onboarding
Autonomous Task Execution | Capability to perform complex tasks without constant human input | Not enough data | |
Adaptive Learning | Improves performance based on feedback and experience | Not enough data | |
Natural Language Interaction | Engages in human-like conversation for task delegation | Not enough data | |
Proactive Assistance | Anticipates needs and offers suggestions without prompting | Not enough data | |
Decision Making | Makes informed choices based on available data and objectives | Not enough data |
Agentic AI - Workflow Management
Autonomous Task Execution | Capability to perform complex tasks without constant human input | Not enough data | |
Multi-step Planning | Ability to break down and plan multi-step processes | Not enough data | |
Cross-system Integration | Works across multiple software systems or databases | Not enough data | |
Adaptive Learning | Improves performance based on feedback and experience | Not enough data | |
Natural Language Interaction | Engages in human-like conversation for task delegation | Not enough data | |
Proactive Assistance | Anticipates needs and offers suggestions without prompting | Not enough data | |
Decision Making | Makes informed choices based on available data and objectives | Not enough data |
Agentic AI - AP Automation
Autonomous Task Execution | Capability to perform complex tasks without constant human input | Not enough data | |
Proactive Assistance | Anticipates needs and offers suggestions without prompting | Not enough data | |
Decision Making | Makes informed choices based on available data and objectives | Not enough data |
